Steinman Communications Inc.- Senior Executive Assistant to C Suite

Steinman Communications is seeking a highly experienced Senior Executive Assistant to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals.

Why work with us?

We believe our people are our greatest asset and the key to our continued success. That’s why we’re dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven—ensuring our ongoing growth and innovation.

About Us: Steinman Communications

For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing.

The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage.

Benefits:

• 4 weeks PTO to start (pro-rated for first year)
• Paid Holidays
• Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
• 401(k) with Company Match
• Wellness program
• Employee Assistance Program
• Parental Leave Program
• Employee Referral Program

Essential Job Functions:

• Handles confidential information with discretion and diplomacy
• Answer phones and email in a professional and timely manner
• Provides insurance and contract review support and information gathering
• Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices
• Plans and schedules meetings, conferences, teleconferences, and travel arrangements
• Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement
• Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects
• Assists in the preparation of board materials and communications and other regularly scheduled reports
• Addresses and resolves internal and/or external customer questions
• Assists with banking transfers and other banking needs
• Process invoices and check requests to Accounts Payable
• Document and record retention, as necessary
• Manages and maintains various databases
• Provide logistical support as needed
• Update and maintain partner information and contact lists
• Assist with event planning and preparation
• Preparation of spreadsheets using Microsoft Excel

Machines/Tools/Equipment:

• Daily use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Office equipment including computer, copier, scanner, printer, fax, shredder, and calculator

Working Conditions:

• Primarily a professional office environment
• Occasional travel to company locations, seminars, conferences, and meetings

 STN24 

• Associate’s Degree or equivalent professional experience required; Bachelor’s Degree preferred
• 5+ years of executive-level administrative support experience strongly preferred
• Notary Public certification preferred
• Background in paralegal, banking, finance, trust, or legal environments a plus
• Advanced computer proficiency with in-depth knowledge of Microsoft Office applications
• Project management experience preferred
• Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment