Steinman Communications Inc.- Executive Administrative Coordinator

Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner.

Why work with us?

We believe our people are our greatest asset and the key to our continued success. That’s why we’re dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven—ensuring our ongoing growth and innovation.

About Us: Steinman Communications

For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. 

The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. 

Benefits:

• 4 weeks PTO to start (pro-rated for first year)
• Paid Holidays
• Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
• 401(k) with Company Match
• Wellness program
• Employee Assistance Program
• Parental Leave Program
• Employee Referral Program

 Essential Job Functions:

• Handles confidential information with discretion and diplomacy
• Answer phones and email in a professional and timely manner
• Provides insurance and contract review support and information gathering
• Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices
• Plans and schedules meetings, conferences, teleconferences, and travel arrangements
• Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement
• Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects
• Assists in the preparation of board materials and communications and other regularly scheduled reports
• Addresses and resolves internal and/or external customer questions
• Assists with banking transfers and other banking needs
• Process invoices and check requests to Accounts Payable
• Document and record retention, as necessary
• Manages and maintains various databases
• Provide logistical support as needed
• Update and maintain partner information and contact  lists
• Assist with event planning and preparation
• Preparation of spreadsheets using Microsoft Excel

Machines/Tools/Equipment:

Computer, copier, calculator, fax, shredder, scanner, printer

Working Conditions:

Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc.

• Associates Degree or comparable work experience required.  Bachelor’s degree preferred
• Five years’ experience providing support at the executive level preferred
• Notary public preferred.
• Previous paralegal, banking, finance or trust experience preferred
• Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite
• Project management experience preferred
• Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required
• Must be organized and able to multi-task and prioritize effectively