Marketing Project Coordinator

NOW HIRING: MARKETING PROJECT COORDINATOR

Monday–Friday | 8:00AM–4:30PM | On-site in Douglassville, PA

Ready to bring structure, clarity, and follow-through to a fast-moving marketing team?

American Crane & Equipment Corporation (ACECO) is seeking a Project Coordinator to support our Marketing Department. This role ensures marketing initiatives move from intake to execution with clarity, accountability, and predictable delivery...allowing creative and communications professionals to focus on high-quality work.

This is not an entry-level role. We’re looking for someone who already knows how to handle complexity, competing priorities, and cross-functional stakeholders in a deadline-driven environment.

Job Title: Marketing Project Coordinator

Department: Marketing

Reports To: Marketing Manager

Location: 531 Old Swede Road – Douglassville, PA 19518

Schedule: Monday–Friday | 8:00AM–4:30PM | Full-time hours on-site

Compensation: Competitive salary based on experience, skills, and market data

Why Join American Crane? (Check us out on YouTube here)

• High-Impact Role – Be the engine that keeps marketing work moving, visible, and on track
• Cross-Functional Influence – Partner closely with Marketing, Sales, and other key stakeholders
• Growing In-House Service – Help shape structure and process for a full-service internal marketing team
• Values-Driven Culture – Join a people-first organization grounded in professionalism, respect, and integrity

What You’ll Do

Marketing Project Intake & Prioritization

• Serve as the primary point of contact for incoming marketing requests
• Ensure requests are clearly scoped with objectives, deadlines, and ownership
• Ask the right questions upfront to avoid rework and last-minute fire drills
• Partner with the Marketing Manager to prioritize work based on strategy, timing, and capacity
• Push back or re-sequence work when scope or timing is misaligned

Workflow & Project Coordinating (Wrike)

• Coordinate the Marketing Department’s Wrike project workspace
• Monitor project status daily and proactively flag risks or delays
• Ensure task updates are accurate, timely, and visible

Capacity Planning & Resource Coordination

• Track team bandwidth and forecast workload during peak periods
• Provide Marketing Manager with visibility into capacity and constraints
• Coordinate assignments across creative, communications, and operations roles
• Recommend adjustments when demand exceeds available resources

Cross-Functional Communication & Follow-Up

• Act as the communication hub between Marketing and internal stakeholders
• Provide clear status updates, timelines, and expectations
• Follow up on approvals, inputs, and dependencies to keep work moving

Trade Show & Major Initiative Coordination

• Coordinate timelines and deliverables for trade shows and major initiatives
• Collaborate with Marketing, Sales, GRIT Team leadership, and external vendors
• Track readiness milestones and support post-event wrap-ups and reporting

Process Documentation & Continuous Improvement

• Document and maintain SOPs for marketing workflows and intake processes
• Identify opportunities to streamline work and improve efficiency
• Support adoption of best practices as the department continues to grow

What We’re Looking For

Education

• Bachelor’s degree in Marketing, Business, Communications, Project Management, or a related field
• Equivalent professional experience coordinating complex, deadline-driven work will be considered

Skills, Experience & Attributes

• 3–5 years of experience in project coordinating, marketing operations, or other administrative/coordination roles
• Proven ability to coordinate multiple concurrent projects without loss of quality
• Strong proficiency with project management tools (Wrike strongly preferred; Asana, Monday.com, Smartsheet, or similar acceptable)
• Working knowledge of marketing workflows and creative production processes
• Strong organizational skills with attention to detail and follow-through
• Clear, professional written and verbal communication skills
• Ability to act as a central “hub” between teams and stakeholders
• Comfortable holding others accountable to timelines and commitments
• Calm, solutions-oriented, and disciplined under pressure
• Alignment with ACECO values: professionalism, integrity, respect, and accountability
• Experience supporting trade shows, campaigns, or go-to-market initiatives
• Background in B2B, manufacturing, industrial, or agency environments

REQUIREMENTS

• Authorization to work in the United States without current or future employer sponsorship
• Ability to verify identity and employment authorization (Form I-9)
• Eligibility to access information or technology governed by U.S. export control laws (including 10 C.F.R. Part 810, EAR, and/or ITAR), where applicable
• Willingness to undergo a background check in accordance with applicable laws
• Willingness to undergo a pre-employment drug screen in accordance with company policy and randomized drug screens during employment
• Ability to meet the posted work schedule and work required hours
• Ability to maintain reliable attendance and punctuality
• Willingness to follow all company safety policies and procedures
• Willingness to complete required safety and compliance training
• Ability to perform the essential functions of the position, with or without reasonable accommodation
• Ability to maintain professional conduct aligned with company values and expectations

ADDITIONAL REQUIREMENTS FOR THE POSITION

• Ability to work full-time on-site Monday–Friday, 8:00AM–4:30PM
• Ability to sit and work at a computer for extended periods
• Ability to support peak workload periods (campaigns, trade shows, major initiatives)
• Certain initiatives may require coordination outside standard business hours and may require travel

Work Environment

• Office-based role within an in-house marketing department
• Regular collaboration with creative, communications, and leadership teams
• Fast-paced, deadline-driven environment with evolving priorities
• Professional manufacturing-support setting

READY TO APPLY?

• Submit your application online at Recruitment (adp.com)

All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations.

What’s In It For You?

The Foundation

• Competitive salary based on experience, skills, education, and market data
• Comprehensive medical, vision, dental, and life insurance available day one (no waiting period)
• Generous paid time off with rollover capability
• 401(k) retirement plan with company match
• 10 paid company-observed holidays
• Tuition reimbursement and professional development support

Role-Specific Highlights – Marketing Project Coordinator

• Strategic Variety – Coordinate initiatives across branding, campaigns, internal communications, recruiting support, events, and digital efforts rather than being siloed
• Autonomy with Accountability – Operate as the central project contact for Marketing with authority to set timelines, drive execution, and keep stakeholders aligned
• Creative + Operational Balance – Ideal for someone who enjoys structure, planning, and follow-through just as much as creative problem-solving
• Stability with Growth – Join a growing, low-turnover organization where marketing is treated as a strategic function

American Crane & Equipment Corporation is an Equal Opportunity Employer.

The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment.

This position requires:

The pay for this position is dependent on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.

American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.