Administrative & Marketing Assistant

Integrated Mill Systems (IMS) is a process automation solutions provider. IMS designs, builds, programs, and implements Level 1 control systems, primarily in support of the metals producing and processing market, providing a wide range of equipment and services for both new and retrofit projects. We are an award winning Automation Company that is passionate about the work we do, takes pride in our project outcomes, and highly values our reputation.

Position Overview:

 Highly organized and proactive Administrative & Marketing Assistant to support daily operations with a strong focus on marketing coordination and scheduling. This hybrid role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will assist with office administration, manage calendars and appointments, and contribute to marketing initiatives including social media, event coordination, and content creation.

Pay: $20.00 - $25.00 per hour

Job Type: Full-time

Schedule: Monday - Friday

Primary Duties:

• Perform general office duties and errands as needed
• Organize and schedule appointments and meetings
• Prepare and edit documents including memos, reports, presentations & meeting minutes
• Order office supplies and maintain inventory
• Manage & maintain Pittsburgh FSG calendars
• Ensure FSG scheduling changes are communicated and tracked promptly
• Coordinate meetings, appointments, and conference calls
• Organize travel arrangements and itineraries
• Assist with execution of marketing campaigns and projects
• Create and schedule social media posts
• Support the design and distribution of marketing materials
• Maintain website content updates
• Coordinate participation in trade shows, webinars, and promotional events
• Track and report marketing metrics and campaign performance

Requirements:

•  Associate degree preferred, ideally in Business, Marketing, Communications, or related field
• 2+ years of administrative experience with exposure to marketing tasks is a strong plus

Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with social media tools, email marketing platforms (e.g., Mailchimp), and basic graphic design tools (e.g., Canva, Adobe Spark) preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to always maintain confidentiality and professionalism
• Self-starter with initiative and follow-through.
• Creative mindset with attention to detail
• Flexible, adaptable, and open to wearing multiple hats
• Comfortable working independently and in a team environment

Essential Elements/Job Functions Assessment:

Physical:

• Seeing General
• Close Vision
• Color Perception
• Hearing and Listening
• Clear Speech (Simple &Complex)
• Touching (Dexterity;Hand; Finger)
• Smelling (Smoke; Food; Cleanliness)
• Walking
• Pushing
• Pulling
• Typing
• Climbing Flights
• Kneeling
• Stooping
• Bending
• Sitting
• Flexibility (Upper & Lower Body)
• Standing 
• Driving

Stress Factors:

• Repetition 
• Boredom

Mental Requirements:

• Reading - Simple / Complex
• Writing - Simple / Complex
• Perception / Comprehension
• Memorization
• Clerical
• Analyzing
• Math Skills
• Judgment
• Decision - Making

Work Environment:

• Work Alone
• Works with Others
• Works Around Others
• Verbal Contact with Others
• Face-To-Face Contact
• Inside
• Outside

Equipment:

• Computer
• Keyboard
• Mouse
• Phone
• Calulator
• TV Monitors

IMS is an Equal Opportunity Employer:

Candidates are subject to reference checks, credit, criminal background and DMV checks, assessments, and drug screen. EOE/M/F/Vets/Disability