Marketing VP Secretary

East Penn is a stable, essential employer, that is poised for the energy needs of the future with over 75 years of sustainable lead battery and battery accessory manufacturing expertise!

At East Penn, our employees are our culture; our employees will always be the heart of the company.  We are a private, family-owned enterprise committed to cultivating an atmosphere that honors the contributions of everyone.  We want our employees to have long-term careers, and many do.  Almost 40% of our workforce has over a decade of service.  Our open-door management policy, comprehensive benefits package, annual bonus program for all, and career advancement opportunities are just some of the ways we show our employees how incredibly valued they are.

Our hiring process may use artificial intelligence (AI) tools to help in the initial review of applications by identifying candidates whose qualifications best match job requirements. These tools do not make hiring decisions. All final hiring decisions regarding interviews and employment are made by our employee recruiting and hiring teams.

East Penn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

EOE/VEVRAA

We are seeking a highly organized and motivated Marketing Administrative Assistant to support our VP of Marketing in a dynamic and fast-paced environment.

The Marketing Administrative Assistant provides essential administrative and project support to the VP of Marketing and the broader marketing department.

This role ensures smooth daily operations by managing schedules, coordinating meetings, preparing reports, tracking budgets and expenses, and assisting with the execution of marketing initiatives.

The ideal candidate is highly organized, detail‑oriented, proactive, and able to communicate effectively in a fast‑paced, collaborative environment. This position offers the opportunity to work closely with senior leadership and gain exposure to a wide range of marketing activities, including content development, reporting, and campaign coordination.

Administrative Support

• Manage calendars, schedule meetings, and coordinate departmental communications.

• Prepare PowerPoint presentations, reports, and other materials for internal and external use.

• Handle incoming inquiries for the department and route information appropriately.

• Maintain confidentiality when handling sensitive information.

Marketing Operations & Project Coordination

• Assist in the development, proofing, and distribution of marketing materials, catalogs, and presentations.

• Support the execution of marketing initiatives by coordinating tasks, timelines, and documentation.

• Manage mailings, magazine subscriptions, and distribution lists.

• Oversee tour headset inventory and usage.

Budget, Billing & Purchasing

• Track marketing budgets, expenses, and billing activity.

• Create and monitor purchase orders; process and file invoices.

• Prepare marketing reports related to billing and spending.

Departmental Support

• Coordinate with internal teams and external partners as needed.

• Serve as backup for guesthouse scheduling and company catering arrangements.

• Operate standard office equipment including calculators, printers, copiers, and fax machines.

• Perform additional duties as assigned to support departmental needs.

• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint (including formulas, graphs, and templates).

• Knowledge of marketing functions and terminology preferred.

• Strong writing and proofreading capabilities.

• Ability to work with confidential information.

• Experience using standard office equipment and software.

• Ability to manage competing demands and adapt to delays or unexpected events.

Skills & Competencies

• Strong written and verbal communication skills.

• Excellent attention to detail and accuracy.

• Strong organizational and time‑management abilities.

• Ability to multitask and work effectively under pressure.

• Self‑motivated, able to work independently and collaboratively.

• Strong problem‑solving skills.

• Professional phone and interpersonal skills.

• Team‑oriented mindset with the ability to work across departments.

East Penn offers excellent benefits:

• Competitive compensation
• Group insurance that includes medical, dental, vision, and prescription coverage
• 401K savings plan
• Annual bonus
• 9 paid holidays and 10 paid vacation days
• Employee assistance programs
• Fitness Discounts
• Promotional opportunities
• Safety Glasses, Safety Shoes, and Uniform provided or reimbursed by the company